Livestreaming the Independent Publishers Guild | IPG

Chocolate Films have worked with the Independent Publishers Guild across multiple livestreaming events including the Autumn and Spring IPG conferences.

Connecting with a global audience

Over the past few years, we have live-streamed conferences for The Independent Publishers Guild (IPG). Live streaming has become an invaluable tool for companies and organisations looking to connect with audiences across the world.

The guild, a gathering of independent publishers from all over the world, is no exception. For these events, we cast multiple panels, talks and discussions out to thousands of viewers and with 4 cameras across 3 rooms, this comes with its own challenges. From a larger scale demand to working with remote guests, it is really crucial that we bear this in mind when planning & prepping for IPG.

Planning and Preparation

Months before the conference itself, we collaborate closely with the IPG to understand their objectives, goals, and the key messages they want to convey. This phase involves:

a. Establishing Technical Requirements: Determining the necessary equipment, internet speed, number of cameras, microphones etc. needed for the livestream.

b. Venue Recce: Visiting the conference venue to plan camera placements, audio setups, and network connections.

c. Schedule: Creating a detailed production schedule that outlines when the cameras will be rolling, when speakers will present, and when breaks will occur.

Canon camera set up for shoot

Technical Setup

The success of a livestream heavily depends on the technical setup. Here’s what we test and plan to ensure a smooth livestream:

a. Camera and Audio Setup: Multiple cameras are placed to capture different angles and views of the conference. High-quality microphones and audio equipment are set up to ensure clear and crisp sound. For some of the smaller rooms where there is no AV team to hand constantly, the camera operator is also responsible for micing up and conducting audio tests. 

b. Streaming Equipment: We ensure that the streaming equipment is reliable by running tests to minimise the risk of technical glitches during the live broadcast. We also bring multiple cables & hardware as backups should the kit have any issues.

c. Testing and Rehearsal: Thorough testing and rehearsals are conducted to identify and rectify any potential issues. This includes checking the quality of video and audio feeds, ensuring smooth transitions between cameras, and addressing any potential hiccups.

Live-stream Execution

Once the conference is underway, we ensure the best possible output by ensuring the following:

a. Camera Operation: Camera operators are responsible for capturing the speakers from both a wide shot which remains stationary, and a close up shot which will roam with the speaker.

b. Livestream Team: After connecting to the Youtube stream & going live, our technical team monitors the livestream’s quality, resolves any technical issues in real-time, and ensures that the broadcast remains uninterrupted. Doing all this whilst cutting between cameras and slides & ensuring lower thirds appear at the correct time.

Post-production and Archiving

Once the livestream concludes, we need to ensure that the entire livestream is backed up and achived. 

Over the years we’ve learnt how to perfect the post-production process from:

a. Investing more time into room setups prior to the day to ensure everything is properly tested.

b. Ensuring our live streaming hardware is paired to the correct computer to ensure all the tech runs effectively on the day.

c. Fine tuning our process with remote guests to create the best output.

Reaching a larger audience

Live-streaming events like IPG’s conferences allow them a space to converse and expand its reach and engage with a global audience. It’s always a really enjoyable experience for the whole Chocolate Films team as we’re able to work together on a larger scale and learn more about the publishing industry.

Chocolate Films are experts in livestreaming with multiple clients from theatres such as Battersea’s incredible Theatre503 where many famous playwrights & actors begin their careers, to Bookstrust where we stream authors present their books and inspirations to thousands of schools across the country.

Play Video

Book your free consultation

The producers at Chocolate Films are available to talk through your project at a time that suits you. They’ll make sure they really understand your organisation and what you’re looking to achieve with video content. Following the discussion, they will send over a detailed proposal for the work you’re looking to commission.

What our clients say

Chocolate Films
5.0
Based on 85 reviews
powered by Google
Igino FucciIgino Fucci
21:46 23 Nov 24
Chocolate Films workshops are absolutely amazing for my child! The team is so friendly and does a great job of keeping the kids engaged. My child loves learning about filmmaking and always comes home excited to share all the cool things they’ve done that day.The workshops are really hands-on and encourage so much creativity, which is fantastic to see. My child feels so proud of what they’re creating, and the films they work on always turn out brilliant.If you’re looking for a fun and creative activity for your kids, I can’t recommend their workshops enough.
Chloe AbbottChloe Abbott
21:43 17 Oct 24
We were very impressed by Elton and he was professional and kindly with the children for our photo shoot. Thank you!
Jake Subba RowJake Subba Row
11:26 07 Oct 24
Diana FurlongDiana Furlong
11:23 07 Oct 24
Any artist or creative who has not wrapped their head around creating unique visual imagery needs to invest some time, effort and energy on this powerful medium which is now taking priority over a business card or website. Even a short workshop like those on offer at Chocolate Films will set you off in the right direction.
Idrissa sailor KoromaIdrissa sailor Koroma
00:36 26 Sep 24
HeisenbergHeisenberg
17:35 13 Jul 24
My children attended their film making workshops. What a great time they had! The crew members were fantastic, especially Bea, who has got excellent attitude towards children and tons of patience. I really recommend them, if you are looking for some quality workshops for your children.
Belinda CupidBelinda Cupid
15:49 08 Jul 24
I work at Cystic Fibrosis Trust and we are delighted with the animation Chocolate Films created for us. It met the brief and has helped us to explain our activities to current and future partners. Chocolate Films were a pleasure to work with and we appreciated their flexibility in working to a very tight timescale.
Katy TippingKaty Tipping
13:04 08 Jul 24
Great working with Chocolate Films and the team for our new program. Nikita was a great point of content and we had a blast at the filming studio with everyone. Thank you everyone for your work on this project!
Chloe McCarthyChloe McCarthy
11:59 12 Jun 24
We commissioned Chocolate films to complete a BTS film as a promotional film for our Level 4 foundation course. We were out on location with our own 3 short films with our most senior students, and we needed an extra crew to capture all that was happening on set. They were thoughtful, efficient and proactive. Capturing some great interviews and BTS (thanks Elton!), weaving it into a great promotional film for us. Lucia steered the project beautifully from start to finish (thanks Nikita too). We’ve worked with Chocolate films before and would happily do so in the future. Chloe – London Screen Academy
Tai CampbellTai Campbell
13:03 29 May 24
I filmed a green screen production using sound and it came out great. Lucia and Nikka are lovely and happy to help, the facilities are exactly what I needed (there’s also a make-up room) and it was easy to get to.
Kerri AthertonKerri Atherton
14:11 15 May 24
Chocolate films produced a fun promotional video for us as part of our 80th anniversary. They were professional with clear communication, and the project was delivered to time.
Samantha ChetwoodSamantha Chetwood
09:34 03 May 24
The video content creation workshop offered by Chocolate Films was incredibly useful, packed full of handy tips on how to create compelling videos with the minimum equipment and time! The space is great and the team were welcoming, generous with their knowledge and clearly enthusiastic about what they do.
js_loader