Livestreaming the Independent Publishers Guild | IPG

Chocolate Films have worked with the Independent Publishers Guild across multiple livestreaming events including the Autumn and Spring IPG conferences.

Connecting with a global audience

Over the past few years, we have live-streamed conferences for The Independent Publishers Guild (IPG). Live streaming has become an invaluable tool for companies and organisations looking to connect with audiences across the world.

The guild, a gathering of independent publishers from all over the world, is no exception. For these events, we cast multiple panels, talks and discussions out to thousands of viewers and with 4 cameras across 3 rooms, this comes with its own challenges. From a larger scale demand to working with remote guests, it is really crucial that we bear this in mind when planning & prepping for IPG.

Planning and Preparation

Months before the conference itself, we collaborate closely with the IPG to understand their objectives, goals, and the key messages they want to convey. This phase involves:

a. Establishing Technical Requirements: Determining the necessary equipment, internet speed, number of cameras, microphones etc. needed for the livestream.

b. Venue Recce: Visiting the conference venue to plan camera placements, audio setups, and network connections.

c. Schedule: Creating a detailed production schedule that outlines when the cameras will be rolling, when speakers will present, and when breaks will occur.

Canon camera set up for shoot

Technical Setup

The success of a livestream heavily depends on the technical setup. Here’s what we test and plan to ensure a smooth livestream:

a. Camera and Audio Setup: Multiple cameras are placed to capture different angles and views of the conference. High-quality microphones and audio equipment are set up to ensure clear and crisp sound. For some of the smaller rooms where there is no AV team to hand constantly, the camera operator is also responsible for micing up and conducting audio tests. 

b. Streaming Equipment: We ensure that the streaming equipment is reliable by running tests to minimise the risk of technical glitches during the live broadcast. We also bring multiple cables & hardware as backups should the kit have any issues.

c. Testing and Rehearsal: Thorough testing and rehearsals are conducted to identify and rectify any potential issues. This includes checking the quality of video and audio feeds, ensuring smooth transitions between cameras, and addressing any potential hiccups.

Live-stream Execution

Once the conference is underway, we ensure the best possible output by ensuring the following:

a. Camera Operation: Camera operators are responsible for capturing the speakers from both a wide shot which remains stationary, and a close up shot which will roam with the speaker.

b. Livestream Team: After connecting to the Youtube stream & going live, our technical team monitors the livestream’s quality, resolves any technical issues in real-time, and ensures that the broadcast remains uninterrupted. Doing all this whilst cutting between cameras and slides & ensuring lower thirds appear at the correct time.

Post-production and Archiving

Once the livestream concludes, we need to ensure that the entire livestream is backed up and achived. 

Over the years we’ve learnt how to perfect the post-production process from:

a. Investing more time into room setups prior to the day to ensure everything is properly tested.

b. Ensuring our live streaming hardware is paired to the correct computer to ensure all the tech runs effectively on the day.

c. Fine tuning our process with remote guests to create the best output.

Reaching a larger audience

Live-streaming events like IPG’s conferences allow them a space to converse and expand its reach and engage with a global audience. It’s always a really enjoyable experience for the whole Chocolate Films team as we’re able to work together on a larger scale and learn more about the publishing industry.

Chocolate Films are experts in livestreaming with multiple clients from theatres such as Battersea’s incredible Theatre503 where many famous playwrights & actors begin their careers, to Bookstrust where we stream authors present their books and inspirations to thousands of schools across the country.

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Book your free consultation

The producers at Chocolate Films are available to talk through your project at a time that suits you. They’ll make sure they really understand your organisation and what you’re looking to achieve with video content. Following the discussion, they will send over a detailed proposal for the work you’re looking to commission.

What our clients say

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Alice KirklandAlice Kirkland
14:01 21 Dec 23
I had the pleasure of working with Chocolate Films for a corporate video campaign. From the offset, the team were professional, engaging, and quick to communicate. Rachel and Lucia worked with our vision and helped turn it into a reality, offering suggestions and expertise to help bring the story to life to a highly creative and timely manner.The video created a real buzz within the organisation and the feedback received has been fantastic. I would highly recommend Chocolate and look forward to working with them again in the future.
Stephen WheatleyStephen Wheatley
16:50 03 Nov 23
Make Listening Safe Campaign UK is an initiative of The World Health Organisation aimed at increasing the awareness of avoidable risks to hearing in those between 10 and 40 years of age, launched at an in person event in London on 1st November 2023.We needed the launch to be filmed and were lucky enough to be introduced to Chocolate Films who provided the crew and the equipment required.Our events team have informed me that the crew were a delight to work with and were very helpful.We were very impressed with the quality of the footage and were very surprised when we received it so quickly after the event, so we could edit it and get it out on to social media in a timely fashion.We have no hesitation in recommending Chocolate Films.Thank you for making the filming such a pain free experience.Stephen Wheatley | Chair – MLSC UK |
Stella HungerStella Hunger
18:15 01 Nov 23
I was lucky enough to work with Nikita and Chocolate Films on a photo shoot. They were extremely professional, accommodating, organized and generally lovely. We definitely plan on working with them in the future! Thank you for everything, Nikita!
Vanessa RushtonVanessa Rushton
12:59 25 Oct 23
Great provider – always happy to help and deliver what’s needed quickly and cost effectively
Laura CliffLaura Cliff
09:49 12 Oct 23
I worked with Chocolate films to produce a voice over for a film translated into Welsh. Nikki and Lucia were professional, friendly and understood the brief. They ensured all deadlines were met and the work was produced to a really high quality.
Rachael CresswellRachael Cresswell
09:03 05 Oct 23
A friendly group of professional, talented film-makers who created some brilliant videos for us. Anna and Han were a pleasure to work with and were available to discuss the project whenever we needed it. The entire process was slick and efficient from start to finish – I would definitely recommend Chocolate Films for any film project.
Nick HarmerNick Harmer
14:26 21 Jun 23
A very professional team with flexibility and great understanding of the craft. The pre-production was straight forward but the dedication from the team on the day to capture lots of high quality footage of the event was admirable.The final outcomes were well edited and the revisions process was painless and fast. I highly recommend Chocolate Films for event and interview videography.
joe plimmerjoe plimmer
11:21 25 Apr 23
A pleasure to collaborate with such a wonderful company that nurtures talent the right way
Anoushka FreemanAnoushka Freeman
17:27 13 Jan 23
We couldn’t recommend Chocolate Films highly enough! The team had a thorough attention to detail, communicated each phase of the production clearly, and were extremely friendly and patient with time delays gathering necessary media items on our side.
A Google User
A Google User
17:27 13 Jan 23
We couldn’t recommend Chocolate Films highly enough! The team had a thorough attention to detail, communicated each phase of the production clearly, and were extremely friendly and patient with time delays gathering necessary media items on our side.
Emma HalesEmma Hales
16:57 11 Jan 23
Worked with this fantastic company On a vaccine hesitancy video. The company were professional from start to finish, very understanding and patient with the young people involved in making the video and truly brought their ideas to life! Highly recommended!
Social MediaSocial Media
13:27 29 Dec 22
It was a pleasure for Museum of London to work on one of our most exciting wrap up films of the year with Chocolate Films. Anna, Phil and the whole team were helpful, accommodating and flexible through a tricky brief and shoot. Definitely recommend! Jaanuja